Type: Group of 4
| Tools & Equipment | Materials |
|---|---|
| Mobile phone with WhatsApp app | Flipchart paper |
| Pen | Printed contact directory template |
| Notebook | |
| Markers |
| S/N | Item | Quantity |
|---|---|---|
| 1 | Flipchart paper | 2 sheets per Candidate |
| 2 | Markers (black, red, blue) | 3 pieces per Candidate |
| 3 | Mobile phone with WhatsApp app | 1 per Candidate |
| 4 | Printed contact directory template | 1 per Candidate |
| 5 | Notebook | 1 per Candidate |
| 6 | Pen | 1 per Candidate |
| 7 | Meeting table | 1 per 4 Candidates |
| 8 | Chairs | 4 per 4 Candidates |
| 9 | Room for meeting | 1 per 4 Candidates |
| Items to be Evaluated | Marks Available | Marks Obtained | Comments |
|---|---|---|---|
| TASK 1: Preparation and introduction | |||
| Candidate introduces self and states objectives of the communication setup session (Award 1 mark for clear introduction and objectives) | 1 | ||
| Candidate explains their role and the importance of communication in child protection networks (Award 1 mark for clear role explanation) | 1 | ||
| Candidate ensures all stakeholders are present and seated appropriately (Award 1 mark for effective stakeholder engagement) | 1 | ||
| Sub-Total | 3 | ||
| TASK 2: Establish communication channels | |||
| Candidate uses printed contact directory template to collect stakeholder contacts (Award 2 marks for accurate and complete contact collection) | 2 | ||
| Candidate sets up a WhatsApp group on mobile phone including all stakeholders (Award 2 marks for successful group creation and inclusion) | 2 | ||
| Candidate demonstrates sending a message to the group to confirm connectivity (Award 2 marks for clear demonstration of messaging) | 2 | ||
| Candidate records key communication methods on flipchart paper (Award 1 mark for legible and comprehensive record) | 1 | ||
| Sub-Total | 7 | ||
| TASK 3: Demonstrate communication protocols | |||
| Candidate explains confidentiality and respectful communication guidelines (Award 2 marks for clear explanation) | 2 | ||
| Candidate shows how to escalate urgent child protection concerns through the network (Award 2 marks for correct escalation procedure) | 2 | ||
| Candidate demonstrates how feedback is collected and shared among stakeholders (Award 2 marks for demonstration of feedback loop) | 2 | ||
| Sub-Total | 6 | ||
| TASK 4: Documentation and closure | |||
| Candidate documents communication channels and protocols in the notebook (Award 2 marks for complete and clear documentation) | 2 | ||
| Candidate explains follow-up schedule and responsibilities (Award 2 marks for clear follow-up plan) | 2 | ||
| Candidate thanks stakeholders and closes the session on time (Award 1 mark for professional closure) | 1 | ||
| Sub-Total | 5 | ||
| PRODUCT CHECKLIST | |||
| Contact directory is complete, accurate, and legible (Award 3 marks for completeness and accuracy) | 3 | ||
| WhatsApp group includes all listed stakeholders and is functional (Award 3 marks for group setup and functionality) | 3 | ||
| Flipchart paper clearly displays communication methods and protocols (Award 2 marks for clarity and completeness) | 2 | ||
| Documentation notebook contains detailed communication plan and follow-up schedule (Award 2 marks for completeness and clarity) | 2 | ||
| Sub-Total | 10 | ||
| GRAND TOTAL | 31 | ||
Type: Group of 5
| Tools & Equipment | Materials |
|---|---|
| Pens | Foolscap pads |
| Projector or Flipchart Stand | Attendance Register |
| Name Tags |
| S/N | Item | Quantity |
|---|---|---|
| 1 | Chairs | 5 Pcs per Candidate |
| 2 | Tables | 1 Pc per Candidate |
| 3 | Meeting Room | 1 Room per Candidate |
| 4 | Pens | 5 Pcs per Candidate |
| 5 | Foolscap pads | 3 Pcs per Candidate |
| 6 | Attendance Register | 1 Pc per Candidate |
| 7 | Projector or Flipchart Stand | 1 Pc per Candidate |
| 8 | Name Tags | 5 Pcs per Candidate |
| Items to be Evaluated | Marks Available | Marks Obtained | Comments |
|---|---|---|---|
| TASK 1: Preparation and Introduction | |||
| Wore appropriate personal protective equipment (PPE) (Award 1 mark for correct PPE use) | 1 | ||
| Set up meeting room with chairs and tables arranged for 5 participants (Award 1 mark each for proper arrangement of chairs and tables) | 2 | ||
| Prepared attendance register and name tags for participants (Award 1 mark each for readiness of attendance register and name tags) | 2 | ||
| Introduced self and stated meeting objectives clearly (Award 2 marks for clear introduction and objectives) | 2 | ||
| Explained roles and expectations during the meeting (Award 2 marks for clear explanation of roles) | 2 | ||
| Sub-Total | 9 | ||
| TASK 2: Conducting the Meeting | |||
| Facilitated discussion to identify key child protection challenges (Award 3 marks for effective facilitation and engagement) | 3 | ||
| Encouraged participation from all child protection actors (Award 2 marks for inclusive engagement) | 2 | ||
| Assigned roles and responsibilities to participants (e.g., Chairperson, Secretary, Health Worker, Law Enforcement Officer, Community Representative) (Award 1 mark for each correct role assignment) | 5 | ||
| Documented agreed action points and timelines on foolscap pads (Award 3 marks for clear and complete documentation) | 3 | ||
| Sub-Total | 13 | ||
| TASK 3: Closing and Reporting | |||
| Summarized key outcomes and next steps (Award 2 marks for clear and concise summary) | 2 | ||
| Explained follow-up process and schedule for future meetings (Award 2 marks for clear follow-up explanation) | 2 | ||
| Thanked participants and formally closed the meeting on time (Award 2 marks for proper meeting closure) | 2 | ||
| Filed and shared meeting minutes with relevant stakeholders via printed form and email (Award 2 marks each for printed and emailed distribution) | 4 | ||
| Sub-Total | 10 | ||
| PRODUCT CHECKLIST | |||
| Meeting room properly arranged for 5 participants (Award 2 marks for correct room setup) | 2 | ||
| Complete and accurate attendance register with participant signatures (Award 3 marks for completeness and accuracy) | 3 | ||
| Clear and legible documentation of meeting minutes and action points (Award 4 marks for thorough and organized documentation) | 4 | ||
| Proper assignment and recording of roles and responsibilities (Award 3 marks for correct and complete role records) | 3 | ||
| Sub-Total | 12 | ||
| GRAND TOTAL | 44 | ||