Type: Individual
| Tools & Equipment | Materials |
|---|---|
| Pens | Official letterhead paper |
| Markers | Flip chart paper |
| Mobile phone | List of local child welfare partners |
| Laptop or tablet | Attendance register template |
| Notebooks |
| S/N | Item | Quantity |
|---|---|---|
| 1 | Official letterhead paper | 5 sheets per Candidate |
| 2 | Pens (blue or black ink) | 2 pcs per Candidate |
| 3 | Flip chart paper | 2 sheets per Candidate |
| 4 | Markers (assorted colours) | 4 pcs per Candidate |
| 5 | Mobile phone with SMS and call capability | 1 pc per Candidate |
| 6 | List of local child welfare partners | 1 copy per Candidate |
| 7 | Attendance register template | 1 copy per Candidate |
| 8 | Notebooks | 1 pc per Candidate |
| 9 | Laptop or tablet with email access | 1 pc per Candidate |
| Items to be Evaluated | Marks Available | Marks Obtained | Comments |
|---|---|---|---|
| TASK 1: Prepare communication plan | |||
| Wears appropriate PPE if applicable (e.g., face mask if indoor) (Award 1 mark if PPE is correctly worn or none required) | 1 | ||
| Identifies at least three key child welfare partners from the provided list (Award 1 mark for each correctly identified partner) | 3 | ||
| Prepares a clear meeting agenda on flip chart or paper (Award 3 marks for a complete, relevant agenda) | 3 | ||
| Prepares attendance register template for the meeting (Award 1 mark if attendance register template is ready) | 1 | ||
| Drafts follow-up communication methods (phone calls, SMS, emails) in plan (Award 2 marks for inclusion of at least two follow-up methods) | 2 | ||
| Sub-Total | 10 | ||
| TASK 2: Conduct communication demonstration | |||
| Conducts a simulated forum or meeting with child welfare partners (Award 3 marks for clear and confident facilitation) | 3 | ||
| Demonstrates use of mobile phone for SMS or calls to partners (Award 2 marks for correct and effective use) | 2 | ||
| Records minutes or notes accurately in notebook (Award 2 marks for accurate note taking) | 2 | ||
| Uses flip chart or paper to display agenda or key points (Award 2 marks for effective visual communication) | 2 | ||
| Closes meeting with proper adjournment and thanks (Award 1 mark for appropriate closure) | 1 | ||
| Sub-Total | 10 | ||
| PRODUCT CHECKLIST | |||
| Completed communication channel plan including partners, agenda, attendance register, and follow-up methods (Award 8 marks for completeness and clarity matching task requirements) | 8 | ||
| Sub-Total | 8 | ||
| GRAND TOTAL | 28 | ||
Type: Group of 4
| Tools & Equipment | Materials |
|---|---|
| Meeting room with chairs and tables | Stakeholder invitation letters |
| Flip chart stand with flip charts | Agenda templates |
| Markers | Attendance registers |
| Audio recorder or mobile phone with recording function | |
| Notebooks and pens |
| S/N | Item | Quantity |
|---|---|---|
| 1 | Meeting room with chairs and tables | 1 room per 4 Candidates |
| 2 | Attendance registers | 1 per Candidate |
| 3 | Flip chart stand with flip charts | 1 set per Candidate |
| 4 | Markers (black, blue, red) | 3 pcs per Candidate |
| 5 | Stakeholder invitation letters | 5 pcs per Candidate |
| 6 | Agenda templates | 1 per Candidate |
| 7 | Notebooks and pens | 1 set per Candidate |
| 8 | Audio recorder or mobile phone with recording function | 1 per Candidate |
| Items to be Evaluated | Marks Available | Marks Obtained | Comments |
|---|---|---|---|
| TASK 1: Preparation and Organization | |||
| Ensured meeting room is clean, well arranged with chairs and tables properly set (Award 2 marks if room is clean, free of distractions, chairs and tables arranged logically) | 2 | ||
| Prepared and distributed stakeholder invitation letters to at least 5 relevant child welfare stakeholders (Award 3 marks for identifying and inviting appropriate stakeholders) | 3 | ||
| Prepared a clear agenda outlining meeting objectives and time allocations (Award 3 marks for a complete and relevant agenda) | 3 | ||
| Checked and set up flip chart and markers for note-taking and presentations (Award 1 mark if flip chart and markers are ready and functional) | 1 | ||
| Sub-Total | 9 | ||
| TASK 2: Facilitation of Stakeholder Meeting | |||
| Welcomed participants and introduced the meeting purpose clearly (Award 2 marks for clear welcome and introduction) | 2 | ||
| Facilitated discussion on key child welfare needs in the community (Award 4 marks for engaging participants and covering key needs: education, health, protection etc.) | 4 | ||
| Used flip chart to record key points and agreements during the meeting (Award 2 marks for effective use of flip chart for documentation) | 2 | ||
| Managed time effectively to complete all agenda items (Award 2 marks if meeting adheres to planned time schedule) | 2 | ||
| Ensured all participants had opportunity to contribute (Award 3 marks for inclusive facilitation encouraging participation) | 3 | ||
| Closed meeting by summarizing key action points and thanking participants (Award 2 marks for proper meeting closure) | 2 | ||
| Sub-Total | 15 | ||
| TASK 3: Documentation and Follow-up | |||
| Completed attendance register accurately (Award 2 marks for full and correct attendance record) | 2 | ||
| Prepared meeting minutes capturing discussions, decisions, and assigned responsibilities (Award 4 marks for complete and clear minutes) | 4 | ||
| Outlined a follow-up plan with dates and responsible persons for agreed actions (Award 3 marks for a realistic and detailed follow-up plan) | 3 | ||
| Sub-Total | 9 | ||
| PRODUCT CHECKLIST | |||
| Meeting agenda is clear, complete, and formatted on one A4 page (Award 3 marks for legible, relevant agenda with timings and objectives) | 3 | ||
| Stakeholder invitation letters correctly addressed and contain meeting details (Award 3 marks for professional and accurate invitations) | 3 | ||
| Meeting minutes document all key points, decisions, and follow-up actions (Award 5 marks for comprehensive and well-organized minutes) | 5 | ||
| Attendance register completed with participant names and signatures (Award 2 marks for full attendance register) | 2 | ||
| Sub-Total | 13 | ||
| GRAND TOTAL | 46 | ||