confidently conduct risk assessments for potential hazards, following all legal requirements
develop effective staff safety procedures that comply with current laws and regulations
ensure your team receives comprehensive safety training according to legal standards
identify and select the correct personal protective equipment (PPE) in line with legal requirements
Mastering these skills will help you create a safer workplace and protect your team, which is essential for success in any trade.
Compiled by: Jane Kamau
Managing personnel safety is a critical responsibility for procurement management professionals in Kenya. Procurement officers often operate in environments where the physical safety of staff and contractors must be safeguarded, including warehouses, construction sites, and supplier premises. Effective personnel safety management not only ensures legal compliance with occupational safety regulations but also enhances operational efficiency by reducing accidents and related disruptions. This chapter examines the key aspects of personnel safety management relevant to procurement settings, focusing on policies, risk assessments, training, and incident management.
5.1 Personnel Safety Management
Personnel safety management in procurement involves establishing and maintaining systems that protect employees, contractors, and visitors from workplace hazards. Procurement managers must integrate safety considerations into supplier selection, contract management, and on-site activities to prevent accidents and ensure compliance with Kenya’s Occupational Safety and Health Act (OSHA) 2007. This responsibility extends beyond internal staff to include external parties involved in procurement activities, such as transporters and warehouse personnel, making safety management a comprehensive and continuous process.
Principles and Objectives of Personnel Safety Management
Personnel safety management is founded on core principles that guide procurement managers in creating safe work environments. Understanding these principles helps align procurement practices with national safety standards and industry best practices.
Principles of Personnel Safety Management
Prevention Focus: The primary principle is to proactively identify and eliminate hazards before they cause harm. This involves regular inspections and adherence to safety protocols within procurement operations.
Legal Compliance: Ensuring all procurement activities comply with OSHA 2007 and other relevant Kenyan safety regulations safeguards the organization from legal penalties and reputational damage.
Continuous Improvement: Safety management is an evolving process that requires ongoing review and enhancement of safety measures based on incident data and emerging risks.
Employee Involvement: Engaging personnel at all levels in safety decision-making fosters a culture of shared responsibility and vigilance.
Risk Management Integration: Safety considerations must be integrated into the entire procurement cycle, from supplier evaluation to contract execution, ensuring risks are assessed and mitigated continuously.
Objectives of Personnel Safety Management
Minimize Workplace Accidents: Reducing the frequency and severity of work-related injuries and illnesses protects human resources and lowers associated costs.
Promote Health and Well-being: Maintaining a safe environment supports the physical and mental health of procurement staff and contractors.
Protect Organizational Assets: Preventing accidents protects equipment, materials, and facilities involved in procurement operations.
Comply with Statutory Requirements: Meeting legal safety obligations avoids fines and sanctions, preserving the organization’s operational license.
5.1.3 Risk assessment
Risk assessment is a systematic process to identify potential hazards associated with procurement activities and evaluate their likelihood and impact. This step is essential for prioritizing safety interventions and allocating resources effectively.
Risk assessment begins with a thorough examination of procurement-related tasks, such as receiving goods at warehouses, operating forklifts, or handling hazardous materials. For example, in a county government procurement office, risks may include slips and falls during loading of supplies or ergonomic injuries from prolonged computer use.
Components of Risk Assessment
Hazard Identification: Recognizing all sources of potential harm, including physical, chemical, biological, and ergonomic hazards within procurement operations.
Risk Analysis: Evaluating the probability of occurrence and the severity of consequences for each identified hazard.
Risk Evaluation: Comparing assessed risks against acceptable safety thresholds to determine which require immediate action.
Control Measures: Developing strategies to eliminate or mitigate risks, such as engineering controls, administrative policies, or personal protective equipment (PPE).
The Hierarchy of Controls in occupational safety (Source: ENVIRONMENTAL LITERACY)
Documentation and Review: Recording risk assessment findings and updating them regularly to reflect changes in procurement processes or environments.
Hazard Examples in Procurement Contexts
Manual Handling Injuries: Lifting heavy packages without proper technique can cause musculoskeletal injuries.
Vehicle Movement: Loading and unloading trucks involve risks of accidents if site traffic is not controlled.
Exposure to Hazardous Substances: Chemicals used in cleaning or maintenance may pose inhalation or contact risks.
Slips and Trips: Poor housekeeping in storage areas can lead to falls.
Ergonomic Strain: Repetitive computer work during procurement documentation can cause strain injuries.
Safety Training and Awareness for Procurement Personnel
Safety training equips procurement staff and related personnel with the knowledge and skills to recognize hazards and respond appropriately. In Kenya, organizations such as the National Industrial Training Authority (NITA) provide frameworks for occupational safety training tailored to various sectors, including procurement.
Training programs must address the specific risks associated with procurement tasks, such as safe handling of materials, emergency response procedures, and proper use of PPE. For instance, a retail business procurement team must understand how to safely receive and store bulk goods to prevent accidents.
Key Elements of Safety Training
Induction Training: Introducing new staff to workplace safety policies, emergency exits, and reporting procedures.
Task-Specific Training: Providing detailed instructions on safe practices related to procurement functions like inventory handling and supplier site visits.
Emergency Preparedness: Teaching response protocols for fires, spills, or medical emergencies encountered during procurement activities.
Use of Protective Equipment: Demonstrating correct selection, use, and maintenance of PPE such as gloves or safety boots.
Refresher Courses: Periodic training updates to reinforce safety awareness and address new hazards or regulatory changes.
Incident Reporting and Investigation in Procurement Settings
Effective management of workplace incidents is crucial to learning from accidents and preventing recurrence. Procurement managers must establish clear procedures for reporting, investigating, and documenting incidents involving personnel safety.
Prompt reporting ensures timely medical attention and allows the organization to initiate corrective actions. For example, at a county hospital procurement unit, a staff member injured while unloading supplies must report the incident immediately to enable investigation and improvement of safety measures.
Incident Management Process
Immediate Reporting: Staff must notify supervisors or safety officers as soon as an incident occurs.
Initial Response: Providing first aid and securing the scene to prevent further harm.
Investigation: Systematically gathering facts to determine root causes, including environmental conditions, equipment failure, or human error.
Corrective Actions: Implementing measures such as revising procedures, enhancing training, or repairing equipment to address identified causes.
Record Keeping: Documenting all incidents and investigations for compliance and future reference.
Practice Questions
Explain five key principles that guide effective personnel safety management in procurement environments. (10 marks)
Describe the steps involved in conducting a risk assessment for procurement activities and explain why each step is important. (12 marks)
Discuss the components of a comprehensive safety training program for procurement personnel and how it contributes to reducing workplace accidents. (10 marks)
Outline the procedure for reporting and investigating a workplace incident in a procurement setting and explain the importance of each stage. (8 marks)
Chapter Summary
Personnel safety management involves systematic approaches to protecting employees from harm in the workplace, particularly within storage environments. Hazards are defined as potential sources of harm or adverse health effects, and stores present specific risks such as slips, trips, falls, chemical exposures, and mechanical injuries. Conducting thorough risk assessments is essential to identify and evaluate these hazards to prevent accidents effectively. Accidents in the store commonly arise from unsafe handling practices, poor housekeeping, inadequate training, and faulty equipment. Hazards are classified into physical, chemical, biological, ergonomic, and psychosocial categories, each requiring tailored mitigation measures to reduce their impact. Implementing control strategies includes proper storage techniques, regular maintenance, clear signage, and employee training. Personal protective equipment plays a crucial role in safeguarding workers by providing barriers against identified risks, and its importance lies in minimizing injury severity and promoting a culture of safety. Common examples of PPE include gloves, helmets, safety boots, eye protection, and respiratory masks, all selected based on the specific hazards present in the store environment.
Define the term "hazard" in the context of procurement store management. (3 marks)
List five common hazards found in a procurement store and explain why each poses a risk. (10 marks)
What is the purpose of conducting a risk assessment in a store environment? (4 marks)
Identify and explain four causes of accidents in store operations. (8 marks)
Classify hazards into at least five categories relevant to procurement stores, providing an example for each. (10 marks)
Describe five mitigation measures that can be implemented to reduce hazards in a store. (10 marks)
Explain the role of Personal Protective Equipment (PPE) in ensuring personnel safety in procurement stores. (5 marks)
Provide examples of at least five types of PPE used in store environments and their specific uses. (10 marks)
Why is it important for procurement managers to enforce the use of PPE among store personnel? (5 marks)
How can poor hazard management in procurement stores affect the overall supply chain performance? (5 marks)
Show Answers
A hazard is any source or situation that has the potential to cause harm, injury, or damage to personnel, property, or the environment within the store.
Examples include:
Slippery floors: risk of slips and falls;
Stacked goods improperly: risk of falling objects;
Electrical equipment faults: risk of electrocution or fire;
Poor lighting: increases accident likelihood;
Chemical spills: risk of poisoning or burns.
Risk assessment identifies potential hazards, evaluates the likelihood and severity of harm, and helps prioritize control measures to prevent accidents or injuries.
Causes include:
Negligence or carelessness;
Poor housekeeping;
Inadequate training;
Faulty equipment or machinery.
Hazard classifications:
Physical (e.g. moving machinery),
Chemical (e.g. cleaning agents),
Biological (e.g. mold),
Ergonomic (e.g. repetitive lifting),
Psychosocial (e.g. stress).
Mitigation measures:
Regular training and awareness;
Proper storage and stacking;
Use of clear signage;
Routine equipment maintenance;
Enforcement of safety protocols.
PPE acts as a barrier between personnel and hazards, reducing exposure to risks such as physical injuries, chemical splashes, or airborne contaminants.
Examples:
Safety gloves for handling sharp objects;
Safety boots to protect feet from falling items;
High-visibility vests to improve visibility;
Respirators for dust or fumes;
Helmets to prevent head injuries.
Enforcing PPE protects employees’ health, reduces injury-related downtime, and ensures compliance with occupational safety regulations.
Poor hazard management can lead to accidents causing staff injuries, inventory damage, delays in procurement cycles, and increased operational costs.
B. Oral Assessment
Discuss how effective hazard identification and mitigation in a procurement store can influence the efficiency of supply chain operations in a Kenyan manufacturing company.
Explain the challenges procurement managers may face when enforcing PPE use among store personnel and propose strategies to overcome these challenges.
Answer Guide
Question 1 key points:
Hazard management reduces accidents, minimizing disruptions and delays in material flow;
Safe working environment promotes staff morale and productivity;
Prevents damage to goods, preserving quality and reducing losses;
Supports compliance with regulatory standards, avoiding legal penalties;
Enhances reputation of the company among suppliers and clients.
Question 2 key points:
Challenges include resistance to PPE use due to discomfort or lack of awareness, cost constraints, inconsistent enforcement, and inadequate supply;
Strategies involve regular training and sensitization, provision of comfortable and appropriate PPE, leadership by example, clear safety policies, and routine audits to ensure compliance.
C. Case Study
At a large county government warehouse in Kisumu, procurement personnel have reported frequent minor injuries and near misses related to improper handling of goods and lack of PPE usage.
Tasks:
a) Conduct a hazard identification and risk assessment plan for the warehouse environment. (10 marks)
b) Recommend mitigation measures and PPE requirements suitable for this warehouse. (10 marks)
c) Propose a strategy for improving personnel safety compliance in the warehouse over the next six months. (10 marks)
Suggested Approach
a) The plan should include systematic inspection of the warehouse for physical hazards such as slippery floors, improper stacking, and electrical risks; identification of chemical or ergonomic hazards; assessment of likelihood and severity of each hazard; documentation of findings and prioritization of risks.
b) Mitigation measures may include improved housekeeping, installation of anti-slip mats, regular maintenance of electrical systems, clear labeling of hazardous areas, and provision of PPE such as gloves, safety boots, helmets, and reflective vests tailored to the identified risks.
c) Strategy should encompass safety training sessions, appointment of safety officers, regular safety audits, incentives for compliance, clear communication of safety policies, and involvement of all staff in safety committees to foster ownership and adherence.
Chapter Examination Questions
🔒 PDFDownload these examination questions, with worked answers
SECTION A (40 Marks) - Answer ALL Questions
Explain the concept of personnel safety management and its significance in a procurement store at a county government office in Kenya. (4 marks)
Define the term "hazard" in the context of materials management in procurement. (4 marks)
Identify five common hazards found in a procurement store and briefly describe how each poses a risk to personnel safety. (4 marks)
Describe the process of risk assessment and its importance in managing safety in a warehouse storing procurement materials. (4 marks)
Outline five typical causes of accidents in a procurement store environment. (4 marks)
Classify hazards in a procurement store according to their nature and provide one example for each category. (4 marks)
Discuss five mitigation measures that can be implemented to reduce hazards in a procurement store. (4 marks)
Explain the role of personal protective equipment (PPE) in ensuring personnel safety in procurement storage facilities. (4 marks)
Describe the importance of using PPEs consistently by procurement personnel handling hazardous materials. (4 marks)
List five examples of PPEs commonly used in procurement stores and explain the specific protection each provides. (4 marks)
Section A - Answers
Personnel safety management involves the systematic approach to protecting employees from workplace hazards. In a county government procurement store, it ensures the wellbeing of staff handling various materials, reduces accidents, and promotes compliance with safety regulations.
A hazard is any source or situation with potential to cause harm, injury, illness, or damage to personnel or property in the procurement environment.
Examples include:
Slippery floors causing falls
Improperly stacked materials leading to falling objects
Exposure to chemicals causing burns or respiratory issues
Faulty electrical installations causing shocks
Inadequate lighting causing trips or errors
Risk assessment involves identifying hazards, evaluating the likelihood and severity of harm, and determining control measures. It is crucial for preventing accidents and ensuring compliance with safety standards in procurement stores.
Causes include:
Lack of training on safe handling
Poor housekeeping leading to clutter
Failure to use PPE
Unsafe stacking of goods
Negligence or rushing tasks
Classification:
Physical hazards (e.g., sharp objects)
Chemical hazards (e.g., cleaning agents)
Biological hazards (e.g., mold in damp areas)
Ergonomic hazards (e.g., repetitive lifting)
Psychological hazards (e.g., workplace stress)
Mitigation measures:
Regular safety training
Proper storage and stacking protocols
Routine inspections and maintenance
Clear signage and hazard communication
Provision and enforcement of PPE use
PPE acts as a barrier between personnel and hazards, reducing the risk of injury from physical, chemical, or biological agents commonly encountered in procurement stores.
Consistent PPE use prevents exposure to hazards, reducing injuries and illnesses. For example, gloves protect hands from chemical exposure during inventory handling at a retail procurement warehouse.
Examples:
Safety gloves: protect hands from cuts and chemicals
Safety boots: prevent foot injuries from falling objects
Hard hats: shield the head from impact
Safety goggles: protect eyes from dust and splashes
Ear muffs: reduce noise exposure in noisy loading areas
SECTION B (60 Marks) - Answer any TWO Questions
Question 11 (Compulsory - 20 marks)
Kenya Medical Supplies Authority (KEMSA) manages large volumes of medical procurement materials including pharmaceuticals and equipment. Recently, there have been incidents of personnel injuries attributed to improper handling and storage practices.
a) Conduct a detailed risk assessment for hazards in KEMSA’s storage facilities highlighting key risks and their causes. (10 marks)
b) Propose a comprehensive set of mitigation measures including PPE recommendations to improve personnel safety at KEMSA. (10 marks)
Question 12 (20 marks)
Discuss the classification of hazards typically encountered in procurement stores and explain how understanding these classifications helps in developing effective safety management plans.
Question 13 (20 marks)
Analyze the causes of accidents in procurement stores and recommend practical strategies that a procurement manager at a county government warehouse can implement to minimize such accidents.
Question 14 (20 marks)
Evaluate the importance of PPE in procurement material management and explain the challenges faced in enforcing PPE usage among procurement personnel in Kenyan public sector institutions. Suggest measures to overcome these challenges.
Section B - Answers
Question 11 Answer
a) A risk assessment at KEMSA would identify hazards such as chemical exposure from pharmaceuticals, slips and falls due to wet floors, electrical hazards from faulty equipment, ergonomic risks from manual handling of heavy boxes, and biological hazards from expired or contaminated supplies. Causes include inadequate training, poor housekeeping, lack of proper storage systems, and failure to use PPE.
b) Mitigation measures include instituting regular safety training programs, enforcing strict housekeeping standards, implementing proper shelving and stacking protocols, ensuring electrical equipment is regularly inspected, and mandating the use of PPE such as gloves, masks, safety boots, and goggles. Regular audits and safety drills should reinforce compliance.
Question 12 Answer
Hazards in procurement stores can be physical, chemical, biological, ergonomic, or psychological. Physical hazards like sharp tools and heavy objects can cause injuries; chemical hazards from cleaning agents or pharmaceuticals can cause burns or poisoning; biological hazards include exposure to mold or bacteria; ergonomic hazards arise from repetitive lifting; psychological hazards involve stress from workload. Recognizing these allows managers to tailor safety measures such as PPE provision, training, and facility design to specific risks, enhancing overall safety outcomes.
Question 13 Answer
Common causes of accidents include lack of safety awareness, poor housekeeping, improper storage, neglect of PPE, and fatigue. Strategies to reduce accidents include continuous safety education, implementing standard operating procedures for storage, enforcing PPE use, scheduling regular breaks to reduce fatigue, and conducting frequent safety audits. These measures promote a culture of safety and reduce the likelihood of incidents.
Question 14 Answer
PPE is critical in protecting procurement personnel from injuries and health hazards. Challenges in enforcement include lack of PPE availability, discomfort leading to non-use, inadequate training on PPE importance, and lax supervision. To overcome these, institutions should budget adequately for PPE procurement, select comfortable and appropriate PPE, conduct regular training sessions, and establish accountability mechanisms with clear consequences for non-compliance. Leadership commitment is essential for sustained PPE adherence.
Occupational Safety and Health Act, No. 15 of 2007
Factories and Other Places of Work Act, Cap 514
Environmental Management and Coordination Act, No. 8 of 1999 (relevant for chemical hazard management)
Chapter Practical Activities
Practical 1: Conducting a Personnel Safety Management Audit in a Store Environment
Time: 2 Hours | Type: Individual
Resources Required:
Clipboard with safety audit checklist template
Pen and notebook
PPE: Safety boots, reflective vest, gloves
Access to a store facility at a county government procurement office (e.g. Kisumu County Stores)
At the Kisumu County Government Stores, candidates will act as procurement safety officers tasked with evaluating current personnel safety practices within the materials store.
Tasks:
i. Conduct a comprehensive safety audit by inspecting store layout, signage, and personnel adherence to safety protocols.
ii. Identify and record any unsafe practices or conditions affecting personnel safety.
iii. Interview at least two store staff to assess their awareness of safety procedures.
iv. Prepare a brief report summarizing findings and recommendations for improving personnel safety management.
Assessor Observation Criteria:
[ ] Completeness and accuracy of safety audit checklist
[ ] Ability to identify real safety risks in the store environment
[ ] Quality of staff engagement and information gathering
[ ] Clarity and practicality of recommendations in the report
Practical 2: Identification and Classification of Hazards in a Procurement Store
Time: 1.5 Hours | Type: Pairs
Resources Required:
Hazard identification worksheet
Sample store environment at a TVET college storeroom
PPE: Gloves, safety boots
At a TVET college storeroom in Nakuru, candidates will work in pairs to identify and classify hazards that affect personnel safety in a store handling procurement materials.
Tasks:
i. Inspect the storeroom and list all visible hazards present.
ii. Classify each hazard according to type: physical, chemical, biological, ergonomic, or psychosocial.
iii. Provide a brief explanation for each classification.
iv. Present findings to the class for discussion.
Assessor Observation Criteria:
[ ] Accuracy in hazard identification
[ ] Correct classification of hazards
[ ] Quality of explanations relating hazards to store operations
[ ] Effective communication during presentation
Practical 3: Performing a Risk Assessment for Store Operations
Time: 2 Hours | Type: Individual
Resources Required:
Risk assessment form and guidelines
Access to a retail warehouse store (e.g. Naivas distribution centre in Nairobi)
PPE: Hard hat, gloves, safety boots
At Naivas distribution centre in Nairobi, candidates will perform a risk assessment focused on personnel safety during store loading and unloading operations.
Tasks:
i. Identify potential hazards associated with loading/unloading activities.
ii. Assess the level of risk for each hazard using likelihood and consequence criteria.
iii. Recommend control measures to mitigate identified risks.
iv. Complete a formal risk assessment document.
Assessor Observation Criteria:
[ ] Identification of relevant hazards specific to store operations
[ ] Correct application of risk rating methodology
[ ] Appropriateness of recommended control measures
[ ] Completeness and neatness of risk assessment documentation
Practical 4: Investigating Causes of Accidents in a Store Environment
Time: 1.5 Hours | Type: Group of 3
Resources Required:
Incident report templates
Access to incident records from a hospital procurement store (e.g. Kenyatta National Hospital)
PPE: Gloves, safety boots
In a procurement store at Kenyatta National Hospital, candidates will analyze past accident reports to identify common causes of accidents affecting personnel.
Tasks:
i. Review at least three accident reports related to store operations.
ii. Extract and tabulate causes of each accident.
iii. Discuss contributing factors and common patterns within the group.
iv. Propose preventive measures based on findings.
Assessor Observation Criteria:
[ ] Thoroughness in reviewing accident reports
[ ] Accuracy in identifying root causes
[ ] Ability to synthesize information into patterns
[ ] Practicality of proposed preventive measures
Practical 5: Developing a Hazard Mitigation Plan for a Procurement Store
Time: 2 Hours | Type: Individual
Resources Required:
Hazard mitigation plan template
Access to a SACCO office storeroom in Eldoret
PPE: Reflective vest, gloves, safety boots
At a SACCO office storeroom in Eldoret, candidates will develop a detailed hazard mitigation plan to reduce personnel safety risks.
Tasks:
i. Identify key hazards present in the storeroom.
ii. Propose specific mitigation measures for each hazard, including engineering, administrative, and PPE controls.
iii. Assign responsibilities and timelines for implementation.
iv. Present the plan to an assigned assessor.
Assessor Observation Criteria:
[ ] Completeness in hazard identification
[ ] Appropriateness and feasibility of mitigation measures
[ ] Clear assignment of roles and timelines
[ ] Presentation skills and plan clarity
Practical 6: Demonstrating Correct Use of Personal Protective Equipment (PPE) in Store Operations
Time: 1 Hour | Type: Individual
Resources Required:
PPE kit: Gloves, safety boots, hard hat, dust mask, reflective vest
Store environment at a county referral hospital (e.g. Nakuru County Referral Hospital)
Candidates at Nakuru County Referral Hospital storeroom will demonstrate proper donning, use, and doffing of PPE to ensure personnel safety.
Tasks:
i. Select appropriate PPE for handling procurement materials.
ii. Demonstrate correct procedures for putting on and removing PPE.
iii. Explain the importance of each PPE item during store activities.
iv. Inspect PPE for defects and report any issues.
Assessor Observation Criteria:
[ ] Correct sequence of donning and doffing PPE
[ ] Appropriate selection of PPE for specific tasks
[ ] Clear explanation of PPE importance
[ ] Ability to identify PPE defects
Practical 7: Preparing a PPE Inventory and Usage Log for a Procurement Store
Time: 1.5 Hours | Type: Individual
Resources Required:
PPE inventory template
Access to a retail chain storeroom (e.g. Tuskys supermarket storeroom)
Computer or ledger for record keeping
At Tuskys supermarket storeroom, candidates will create and maintain an inventory and usage log for PPE issued to store personnel.
Tasks:
i. Conduct a physical count of all PPE items available.
ii. Record quantities and conditions in the inventory template.
iii. Create a usage log to track PPE issued to staff over one week.
iv. Recommend reorder levels based on usage trends.
Assessor Observation Criteria:
[ ] Accuracy of physical PPE count
[ ] Completeness of inventory and usage records
[ ] Logical reorder level recommendations
[ ] Neatness and organization of documentation
Practical 8: Sketching a Safe Store Layout to Minimize Hazards
Time: 2 Hours | Type: Individual
Resources Required:
Graph paper and drawing tools (ruler, pencils, eraser)
Store layout plan of a county government procurement store in Mombasa
PPE: Safety boots
Candidates will redesign the store layout plan to improve personnel safety by minimizing hazards related to movement and material storage.
Tasks:
i. Review the existing store layout.
ii. Identify hazard-prone areas such as congested aisles and improper shelving.
iii. Sketch a revised layout incorporating wider aisles, proper shelving, and designated hazardous zones.
iv. Label safety features such as emergency exits and fire extinguishers.
Assessor Observation Criteria:
[ ] Identification of hazard-prone areas
[ ] Practicality and safety improvements in new layout
[ ] Neatness and clarity of sketch
[ ] Correct labeling of safety features
Practical 9: Recording and Reporting a Hazard Incident in a Procurement Store
Time: 1 Hour | Type: Individual
Resources Required:
Incident report form
Access to a school procurement storeroom (e.g. Moi Girls’ High School, Eldoret)
Pen and notebook
At Moi Girls’ High School storeroom, candidates will simulate reporting a hazard incident affecting personnel safety.
Tasks:
i. Identify a recent or hypothetical hazard incident in the storeroom.
ii. Complete the incident report form with accurate details.
iii. Suggest immediate corrective actions and long-term prevention strategies.
iv. Submit the report for review.
Assessor Observation Criteria:
[ ] Accuracy and completeness of incident report
[ ] Relevance of corrective and preventive actions
[ ] Clear and professional writing style
[ ] Timeliness in completing the report
Practical 10: Conducting a PPE Compliance Inspection in a Procurement Store
Time: 1.5 Hours | Type: Pairs
Resources Required:
PPE compliance checklist
Store environment at a cooperative society office (e.g. Meru County Cooperative Stores)
PPE: Safety boots, gloves
Candidates will inspect store personnel to evaluate compliance with PPE requirements during daily operations.
Tasks:
i. Observe and record PPE usage among store personnel during routine activities.
ii. Use the compliance checklist to rate adherence levels.
iii. Identify reasons for non-compliance where observed.
iv. Prepare a brief compliance report with recommendations.
Assessor Observation Criteria:
[ ] Accurate observation and recording of PPE use
[ ] Appropriate use of compliance checklist
[ ] Insightful identification of non-compliance causes
[ ] Clear and actionable recommendations in report
Practical 11: Training Store Personnel on PPE Importance and Correct Usage
Time: 2 Hours | Type: Group of 4
Resources Required:
Training materials on PPE (printed handouts, posters)
PPE samples (gloves, masks, boots, helmets)
Training room at a county health department procurement store in Kisii
Projector and laptop (optional)
Candidates will prepare and deliver a training session to store personnel on the importance of PPE and correct usage procedures.
Tasks:
i. Develop a training outline covering PPE types, importance, and usage.
ii. Conduct a 30-minute interactive training session.
iii. Demonstrate proper PPE donning and doffing.
iv. Answer questions from participants and distribute handouts.
Assessor Observation Criteria:
[ ] Relevance and clarity of training content
[ ] Effectiveness of demonstration and communication skills
[ ] Engagement and interaction with participants
[ ] Appropriate use of training aids
Practical 12: Inspecting and Maintaining PPE for Store Personnel
Time: 1 Hour | Type: Individual
Resources Required:
PPE inspection checklist
PPE stock from a county government procurement office storeroom in Thika
Cleaning materials (soap, disinfectant, cloths)
Candidates will inspect PPE stock for defects or wear and perform basic maintenance to ensure safety compliance.
Tasks:
i. Inspect a sample of PPE items for damage or defects.
ii. Clean PPE items according to manufacturer guidelines.
iii. Record inspection results and maintenance actions taken.
iv. Recommend disposal or replacement for damaged PPE.
