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Issuance And Dispatch Of Goods

Procurement Management · Level 6  ·  6 Chapters

Compiled by: Wesley Rotich

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What Issuance And Dispatch Of Goods covers

In this unit, you will be able to confidently manage the entire process of issuing and dispatching goods, from receiving and authenticating requisition documents to carefully picking, verifying, and sorting items for delivery. You will master the use of proper procedures and industry standards to ensure accuracy and efficiency, making you a reliable and skilled professional in handling store materials. By the end, you will be equipped to support smooth operations in any workplace, contributing to timely and organized goods distribution with confidence and care.

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Careers after Issuance And Dispatch Of Goods

The abilities you develop in this unit are the heartbeat of every operation that moves items from a store to the people who need them. From hospitals and construction yards to your own small warehouse, mastering issuance and dispatch makes you an essential link in Kenya’s supply chains.

  • County government stores in Kisumu - you receive requisition forms from education, health and public works departments, authenticate the details, verify stock against specifications, obtain the required authority, and issue supplies to schools, clinics or road-work sites, earning a salaried store officer position with room for promotion to procurement supervisor.
  • Hospital pharmacy stores in Nairobi’s CBD - you handle medication and consumable requisitions, confirm availability, follow strict SOPs to pick, pack and dispatch drugs to wards, and maintain accurate inventory records, receiving a stable wage and the chance to advance to pharmacy logistics manager.
  • Construction material yards in Machakos - you process daily issue requests from site foremen, check cement, steel and timber specs, select the appropriate order-picking method, load items onto trolleys, and schedule dispatch to the building site, earning hourly pay and the possibility to start your own material-supply service.
  • Agricultural input depots in Western Kenya - you receive seed and fertilizer requisitions from farmer groups, confirm stock levels, package products according to their nature, and issue them to distribution points, receiving a government or private-sector salary and the expertise to open a private agro-store.
  • Large retail supermarkets in Mombasa - you manage the back-room inventory, prepare pick lists for fresh produce and household goods, arrange items for efficient picking routes, verify against customer orders, and oversee dispatch to the shop floor, providing a pathway to store management or a small grocery-fulfilment business.
  • NGO humanitarian warehouses in Turkana - you handle emergency supply requisitions, verify the quality of water filters, medical kits and shelter materials, pack them for transport, and follow strict dispatch schedules to remote camps, gaining experience that can be offered as freelance logistics support for relief agencies.
  • Manufacturing plants in Kiambu - you control the issue of raw materials to production lines, maintain accurate stock records, coordinate with production planners, and remove issued items from the system, leading to roles in supply-chain coordination or a contract-packing venture.
  • E-commerce fulfillment hubs in Nairobi’s industrial zones - you create pick lists from online orders, arrange items for optimal picking paths, verify each item before packing, and dispatch parcels to courier services, allowing you to earn as a warehouse operative and eventually launch your own courier-packing service.
  • School supply stores in Nakuru - you receive requisitions for textbooks, laboratory equipment and stationery, check inventory, package and issue the items to classrooms, providing a reliable salaried role and the option to set up a private school-supply shop.

With these capabilities, you’ll be the reliable link that keeps businesses, communities and essential services running smoothly - your future in logistics and supply management starts now!

Chapters

1
Receive requisition of stored goods
6 topics
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2
Prepare to issue requested goods
9 topics
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3
Identify and pick the goods from store
8 topics
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4
Arrange and package requested goods for issue
7 topics
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5
Dispatch issued goods from the store
8 topics
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6
Update store records
6 topics
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What Issuance And Dispatch Of Goods covers: 44 main topics in 6 chapters

1. Receive requisition of stored goods

  1. 1.1 Introduction to stores requisition process
  2. 1.2 Stores requisition documents
  3. 1.3 Store's specifications
  4. 1.4 Relationship between procurement plan and the stores requisition
  5. 1.5 Process stores requisition documents
  6. 1.6 Link procurement plan to stores requisition

2. Prepare to issue requested goods

  1. 2.1 Authority to issue goods
  2. 2.2 Issuing procedure
  3. 2.3 Methods for issuing goods
  4. 2.4 Order picking methods
  5. 2.5 Resources, equipment and facilities for issuing goods
  6. 2.6 Goods issuing schedules
  7. 2.7 Prepare the issuing schedule
  8. 2.8 Identify and use resources/facilities for issuing goods
  9. 2.9 Order picking methods

3. Identify and pick the goods from store

  1. 3.1 Preparation of order picking list
  2. 3.2 Logical arrangements of goods on order picking list
  3. 3.3 Order-picking
  4. 3.4 Verification of picked goods
  5. 3.5 Movement of picked good
  6. 3.6 Prepare order picking list
  7. 3.7 Arrange goods in order of picking list
  8. 3.8 Verify picked goods

4. Arrange and package requested goods for issue

  1. 4.1 Sort picked goods
  2. 4.2 Check for quality and specification of picked goods
  3. 4.3 Package picked goods
  4. 4.4 Verify picked goods /items
  5. 4.5 Sort picked goods
  6. 4.6 Verify quality and specification of picked goods
  7. 4.7 Package picked goods

5. Dispatch issued goods from the store

  1. 5.1 Removal of goods from store system
  2. 5.2 Issuing schedules
  3. 5.3 Issuing of stores for internal user
  4. 5.4 Dispatch of goods to external users
  5. 5.5 Remove goods from the store system
  6. 5.6 Prepare issuing schedules
  7. 5.7 Prepare issuing stores for internal users
  8. 5.8 Prepare issuing stores for dispatch

6. Update store records

  1. 6.1 Bin card /ledger entries
  2. 6.2 Updating stock records
  3. 6.3 Accounting for stores
  4. 6.4 Make bin card entries
  5. 6.5 Update stock records
  6. 6.6 Account for stores

Revise this unit

Exam-style questions 84 Written to CDACC standard, with answers Test yourself 231 Multiple-choice, one at a time Practise questions 185 Quick recall — check you know the facts
3 more for this unit
Oral exam preparation 57 What the assessor asks, and how to answer out loud Worked calculations 14 Step-by-step maths with the common mistakes Quick cards 1,179 Myth busters, skill tips and scenarios

Beyond the syllabus

Decision simulator 6 On site, what would you do? Workplace scenarios 120 Real site situations — what would you do? Turn this into income 72 Where this skill earns — what to charge, how to find clients

Other units in Module II