Human Resource Functions

Cooperative Management · Level 6  ·  7 Chapters

Compiled by: James Kamau

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What Human Resource Functions covers

In this unit, you will be able to confidently manage and improve human resource functions within a cooperative, from forming committees and drafting HR procedures to assessing workforce needs and developing effective HR plans. You will gain the skills to handle payroll accurately, conduct fair performance appraisals, and recognize and reward valuable employees, all while following organizational standards. By the end, you’ll be equipped to support a motivated, well-managed team that drives the cooperative’s success with professionalism and care.

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Careers after Human Resource Functions

Cooperatives are the backbone of Kenya’s economy - from dairy farms in Kiambu to fish markets on the coast. The HR skills you master in this unit will let you keep those enterprises running smoothly, whether you work inside a cooperative, support several societies as a consultant, or start your own HR service.

  • HR officer in a dairy cooperative in Kiambu - you form a procedures management committee, draft and update HR policies, keep payroll accurate, and ensure every milker and admin staff is recorded safely, earning a steady salary while helping the cooperative meet quality standards.
  • Human-resource advisor for a farmers’ cooperative union in the Rift Valley - you assess the current HR plan, spot gaps in staffing, forecast labour demand for planting and harvest seasons, and develop a comprehensive HR plan that secures seasonal work for hundreds of smallholder farmers.
  • Payroll clerk in a savings and credit cooperative (SACCO) in Nairobi’s Eastlands - you prepare the cooperative’s payroll, verify deductions, process payments on time, and maintain secure payroll records, earning a reliable wage and building trust among members.
  • Performance-appraisal specialist for a tea growers’ cooperative in Kericho - you set clear performance targets, conduct periodic ratings, identify top-performing field supervisors, and design reward schemes that boost productivity and morale.
  • Cooperative-development trainer in a community-based micro-enterprise cooperative in Kilifi - you consult with cooperative leaders, gather information on local labour needs, and guide them in drafting HR procedures that comply with the cooperative’s own guidelines.
  • Independent HR consultant serving agricultural cooperatives across Western Kenya - you analyse HR records, pinpoint causes of staff turnover, recommend retention strategies, and charge a fee per project, turning your expertise into a flexible income stream.
  • HR records manager for a transport (matatu-owner) cooperative in Nakuru - you keep driver and mechanic files safe, track attendance and leave, and produce reports that help the cooperative plan routes and maintenance schedules.
  • HR planner for a women’s handicraft cooperative in Kisumu - you forecast staffing needs for peak market periods, align supply of skilled artisans with demand, and ensure timely payment of wages, directly supporting the cooperative’s cash flow.
  • Reward-and-recognition coordinator for a fisheries cooperative in Mombasa - you design incentive programmes, reward high-performing fish processors, and reduce turnover by linking bonuses to quality and safety standards.
  • Board member responsible for HR governance in a multi-sectoral cooperative in Machakos - you oversee the whole HR system, ensure all procedures follow the cooperative’s rules, and report on HR performance to the board, influencing strategic decisions that shape the cooperative’s future.

Mastering these HR functions means you can keep Kenya’s cooperatives productive, profitable, and people-focused - whether you choose a stable salaried role or launch your own HR consultancy. Your expertise will be the engine that drives growth and prosperity in communities across the country. Keep pushing forward; the cooperatives need leaders like you!

Chapters

What Human Resource Functions covers: 30 main topics in 7 chapters

1. To Develop cooperative HR procedures

  1. 1.1 Management committee formation
  2. 1.2 Cooperative HR procedures needs
  3. 1.3 Information gathering
  4. 1.4 Stakeholder consultation
  5. 1.5 Cooperative HR procedures
  6. 1.6 Cooperative HR procedures analysis
  7. 1.7 Cooperative HR manual

2. To Undertake human resource planning

  1. 2.1 HR plan assessment
  2. 2.2 HR gaps
  3. 2.3 HR demand and supply forecasting
  4. 2.4 HR plan development

3. To Remunerate cooperative human resource

  1. 3.1 Payroll preparation
  2. 3.2 Payroll assessment
  3. 3.3 Payment process
  4. 3.4 Remuneration challenges

4. To Conduct motivation of cooperative workforce

  1. 4.1 Staff performance appraisal
  2. 4.2 Performing employees identification
  3. 4.3 Recognition and rewards

5. To Manage cooperative labour turnover

  1. 5.1 Causes of labour turnover
  2. 5.2 Employee turnover reduction methods
  3. 5.3 Labour retention strategies
  4. 5.4 Labour turnover trends

6. To Maintain cooperative HR records

  1. 6.1 HR records
  2. 6.2 HR records analysis
  3. 6.3 HR records storage

7. To Carry out performance management

  1. 7.1 Performance target setting
  2. 7.2 Areas of employees improvement management
  3. 7.3 Cooperative employee periodic rating
  4. 7.4 Challenges in performance management
  5. 7.5 Emerging issues and trends

Revise this unit

3 more for this unit

Beyond the syllabus

Other units in Module IV