Ict Skills

Office Administration · Level 5  ·  17 Chapters

Compiled by: Martin Munene

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What Ict Skills covers

In this unit, you will be able to confidently select and operate the right computer devices and software tailored to your workplace needs, manage files and internet connections efficiently, and navigate digital communication tools like email and social media responsibly. By mastering these essential ICT skills, you’ll be empowered to handle everyday tasks smoothly and contribute effectively in any modern work environment. Your growing expertise will open doors to new opportunities and help you stay connected and productive in the digital world.

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Careers after Ict Skills

Mastering the ICT skills in this unit equips you to keep any Kenyan workplace running smoothly, whether you’re supporting a bustling market stall, a county office, or a growing online business. Below are real-world settings where what you learn today becomes the foundation of tomorrow’s earnings.

  • Front-desk administration in hotels and resorts along the coast - you select the right laptops or all-in-one PCs for check-in, manage guest files, update booking software, and use email and virtual-meeting tools to coordinate with travel agents, earning a steady salary or overtime for peak seasons.
  • County government offices in Nakuru or Kisumu - you identify the appropriate hardware (printers, scanners) for processing licences, create and organise digital folders for public records, and follow strict ICT policies when sending official emails and printing documents, receiving a regular civil-service wage.
  • Small-scale manufacturing workshops in Kiambu - you decide whether a desktop or tablet best tracks inventory, connect barcode scanners, update cloud-based stock sheets, and schedule virtual supplier meetings, earning a share of the business’s profit as a paid IT support staff.
  • NGO project coordination centres in Eldoret - you set up secure internet connections, manage social-media accounts to promote community projects, and use cloud storage to share reports with donors, receiving a project-based stipend or grant-admin salary.
  • School administration offices in Mombasa - you turn computers on and off following school protocols, use mouse and keyboard shortcuts to enter student data, create and file digital grade reports, and email parents, earning a teaching-assistant salary or contract fees for extra admin duties.
  • E-commerce sellers operating from home in Nairobi’s Kilimani - you choose a reliable laptop and external webcam for product photography, connect a portable printer for shipping labels, manage social-media storefronts, update software safely, and conduct virtual customer service chats, generating income from sales commissions and freelance support gigs.
  • Health-centre reception desks in rural Turkana - you identify the correct computer hardware for patient registration, maintain electronic health-record folders, use internet search to verify drug information, and schedule tele-consultations, earning a monthly wage plus allowances for after-hours calls.
  • Call-centre agents in a telecom hub such as Thika - you apply precise keyboard techniques to log calls, use word-processor templates for ticketing, attach external USB drives for data backup, and adhere to ICT policies when emailing supervisors, receiving an hourly wage plus performance bonuses.
  • Tourism operators in Naivasha - you set up cloud-based itineraries, manage a social-media page that follows the agency’s ICT policy, and run virtual briefings with international partners, earning commission on bookings and fees for digital marketing services.
  • Freelance virtual assistants serving entrepreneurs across Kenya - you assess each client’s device needs, configure software, organise files in shared drives, conduct internet research, and host virtual meetings, charging clients per hour or per project for your specialised ICT support.

With these abilities, you become the go-to person who keeps information flowing, people connected, and businesses productive - no matter where you work in Kenya. Keep building, and the opportunities will follow!

Chapters

What Ict Skills covers: 136 main topics in 17 chapters

1. Operate computer devices

  1. 1.1 Meaning and importance of digital literacy
  2. 1.2 Functions and Uses of Computers
  3. 1.3 Classification of computers
  4. 1.4 Components of a computer system
  5. 1.5 Computer Hardware
  6. 1.6 Classification of computer software
  7. 1.7 Operating system functions
  8. 1.8 Procedure for turning on/off a computer
  9. 1.9 Mouse use techniques
  10. 1.10 Keyboard Parts and Use Technique
  11. 1.11 Desktop Customization
  12. 1.12 File and Folder Management using an operating system
  13. 1.13 Computer Internet Connection Options
  14. 1.14 Computer external devices management

2. Solve tasks using Office suite

  1. 2.1 Meaning and Importance of Word Processing
  2. 2.2 Examples of Word Processors
  3. 2.3 Working with word document
  4. 2.4 Enhancing productivity
  5. 2.5 Typing Text
  6. 2.6 Document editing (copy, cut, paste commands, spelling and Grammar check)
  7. 2.7 Document formatting
  8. 2.8 Graphical objects
  9. 2.9 Document Print setup
  10. 2.10 Word Document Printing
  11. 2.11 Meaning & Importance of electronic spreadsheets
  12. 2.12 Components of Spreadsheets
  13. 2.13 Application areas of spreadsheets
  14. 2.14 Using spreadsheet application
  15. 2.15 Data Manipulation
  16. 2.16 Worksheet printing
  17. 2.17 Electronic Presentations
  18. 2.18 Meaning and Importance of electronic presentations
  19. 2.19 Examples of Presentation Software
  20. 2.20 Using the electronic presentation application
  21. 2.21 Developing a presentation
  22. 2.22 Chart
  23. 2.23 Graphical objects
  24. 2.24 Prepare outputs
  25. 2.25 Print presentations (slides and handouts)

3. Manage Data and Information

  1. 3.1 Meaning of Data and information
  2. 3.2 Importance and Uses of data and information
  3. 3.3 Types of internet services
  4. 3.4 Types of Internet Access Applications
  5. 3.5 Web browsing concepts
  6. 3.6 Web browsing
  7. 3.7 Web based information
  8. 3.8 Downloads Management
  9. 3.9 Performing Digital Data Backup (Online and Offline)
  10. 3.10 Emerging issues in internet

4. Perform online communication and collaboration

  1. 4.1 Netiquette principles
  2. 4.2 Communication concepts
  3. 4.3 Using email
  4. 4.4 Digital content copyright and licenses
  5. 4.5 Online collaboration tools
  6. 4.6 Preparation for online collaboration
  7. 4.7 Mobile collaboration

5. Apply cyber security skills

  1. 5.1 Data protection and privacy
  2. 5.2 Internet security threats
  3. 5.3 Computer threats and crimes
  4. 5.4 Cybersecurity control measures
  5. 5.5 Laws governing protection of ICT in Kenya

6. Perform Online jobs

  1. 6.1 Introduction to online working
  2. 6.2 Types of online Jobs
  3. 6.3 Online job platforms
  4. 6.4 Online account and profile management
  5. 6.5 Identifying online jobs/job bidding
  6. 6.6 Online digital identity
  7. 6.7 Executing online tasks
  8. 6.8 Management of online payment accounts

7. Apply job entry techniques

  1. 7.1 Types of job opportunities
  2. 7.2 Sources of job opportunities
  3. 7.3 Resume/ curriculum vitae
  4. 7.4 Job application letter
  5. 7.5 Portfolio of Evidence
  6. 7.6 Interview skills
  7. 7.7 Generally knowledgeable in current affairs and technical area

8. Explore modern information and communication technology

  1. 8.1 Impacts of ICT
  2. 8.2 Main components of a computer
  3. 8.3 Functions of computer main components
  4. 8.4 Steps to shut down a computer
  5. 8.5 Various technologies used in modern office
  6. 8.6 Typing techniques

9. Apply computer software skills

  1. 9.1 Computer software
  2. 9.2 Features and functions of Operating Systems
  3. 9.3 System software and application software
  4. 9.4 Microsoft office for windows
  5. 9.5 Computer applications

10. Apply online skills

  1. 10.1 Social media accounts creation
  2. 10.2 Managing social media accounts
  3. 10.3 Emails send and received
  4. 10.4 Emails printing
  5. 10.5 Virtual meetings tools
  6. 10.6 Updating of Software
  7. 10.7 Cloud computing skills
  8. 10.8 Content search on the internet

11. Apply word processing skills

  1. 11.1 Elements of Word processor Window
  2. 11.2 Open a new document in a word processor
  3. 11.3 Launch of Microsoft word processor
  4. 11.4 Keyboarding Techniques
  5. 11.5 Word processor's main features
  6. 11.6 Document printing

12. Apply presentation skills

  1. 12.1 Presentation slide requirements
  2. 12.2 Design theme and slide layout selection
  3. 12.3 Preparing a work-related presentation
  4. 12.4 Manipulating presentations of work-related presentations
  5. 12.5 Presentation slides printing

13. Apply spreadsheet manipulation skills

  1. 13.1 Spreadsheet window elements
  2. 13.2 New workbook opening
  3. 13.3 Spreadsheet features
  4. 13.4 Keyboard techniques
  5. 13.5 Formulae and functions
  6. 13.6 Presenting tables and charts
  7. 13.7 Printing of a worksheet

14. Apply Accounting Software skills

  1. 14.1 Accounting software concepts
  2. 14.2 Accounting Software Installation
  3. 14.3 Accounting software features
  4. 14.4 Accounting software functions

15. Apply Database Management Software Skills

  1. 15.1 Concepts of database management systems
  2. 15.2 Installation of relational database
  3. 15.3 Components of a relational database basic environment
  4. 15.4 Functions of a relational database management system
  5. 15.5 Opening a new database in Microsoft Access
  6. 15.6 Relational database objects
  7. 15.7 Relational database objects of tables, queries, relationships, and reports application
  8. 15.8 Forms and reports printing

16. Apply desktop publishing skills

  1. 16.1 Differences between word processors and desktop publishing software
  2. 16.2 Impact of using DTP in a modern office
  3. 16.3 Types of publication
  4. 16.4 Principles of standard page layout and text properties
  5. 16.5 Page size, orientation, and margins setting
  6. 16.6 Text Frames Creation
  7. 16.7 Text and images are manipulated

17. Apply basic computer networking skills

  1. 17.1 Advantages of Computer Networking
  2. 17.2 Types of Computer Networks
  3. 17.3 Communication media and transmission media Identification
  4. 17.4 Simple local area network configuration

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Beyond the syllabus

Other units in Module III