Type: Individual
| Tools & Equipment | Materials |
|---|---|
| Calculator | Performance evaluation template form |
| Ballpoint pens | Counselling administrative duties job description |
| Counselling center policy manual | |
| Foolscap paper |
| S/N | Item | Quantity |
|---|---|---|
| 1 | Performance evaluation template form | 1 Pc per Candidate |
| 2 | Stationery (ballpoint pens and foolscap paper) | 2 Pcs pens and 3 sheets foolscap per Candidate |
| 3 | Reference copy of counselling administrative duties job description | 1 Pc per Candidate |
| 4 | Counselling center policy manual | 1 Pc per Candidate |
| 5 | Calculator | 1 Pc per Candidate |
| 6 | Desk or table | 1 Pc per Candidate |
| 7 | Chair | 1 Pc per Candidate |
| Items to be Evaluated | Marks Available | Marks Obtained | Comments |
|---|---|---|---|
| TASK 1: Preparation of Performance Evaluation Criteria Document | |||
| Candidate uses appropriate PPE (if applicable) before starting the task (Award 1 mark if candidate demonstrates correct PPE use or 0 if not) | 1 | ||
| Candidate reviews counselling administrative duties job description (Award 2 marks if job description is correctly referenced or 0 if not) | 2 | ||
| Candidate identifies at least five key performance criteria relevant to administrative duties (Award 1 mark for each correctly identified criterion, max 4 marks) | 4 | ||
| Candidate develops measurable indicators or standards for each performance criterion (Award 2 marks for each of three well-defined measurable indicators, max 6 marks) | 6 | ||
| Candidate organizes the criteria and indicators clearly in the evaluation template (Award 3 marks for clear, logical organization or 0 if unclear) | 3 | ||
| Candidate references relevant counselling center policies in the criteria document (Award 2 marks if at least two policies are referenced or 0 if not) | 2 | ||
| Candidate checks and corrects spelling, grammar, and format in the final document (Award 2 marks for neat, error-free document or 0 if poor quality) | 2 | ||
| Candidate submits the completed performance evaluation criteria document within the allocated time (Award 1 mark if submitted on time or 0 if late) | 1 | ||
| Sub-Total | 21 | ||
| PRODUCT CHECKLIST | |||
| Performance evaluation criteria document includes at least five key criteria with measurable indicators (Award 1 mark for each criterion with measurable indicators, max 4 marks) | 4 | ||
| Criteria and indicators align correctly with the counselling administrative duties job description (Award 3 marks if alignment is accurate or 0 if not) | 3 | ||
| The document is clear, well-structured and easy to understand (Award 3 marks for clarity and structure or 0 if poor) | 3 | ||
| References to counselling center policies are correctly cited and relevant (Award 2 marks if citations are accurate or 0 if not) | 2 | ||
| The document is free from spelling and grammatical errors (Award 2 marks for error-free document or 0 if errors present) | 2 | ||
| Sub-Total | 14 | ||
| GRAND TOTAL | 35 | ||
Type: Individual
| Tools & Equipment | Materials |
|---|---|
| Laptop computer with spreadsheet software | Sample administrative performance data sheets |
| Internet access | Organizational administrative performance evaluation template |
| Pens | Folders |
| Notebooks |
| S/N | Item | Quantity |
|---|---|---|
| 1 | Well-ventilated room | 1 Room per Candidate |
| 2 | Desk and chair | 1 Set per Candidate |
| 3 | Laptop computer with spreadsheet software | 1 per Candidate |
| 4 | Internet access | 1 Connection per Candidate |
| 5 | Stationery (pens, notebooks, folders) | 1 Set per Candidate |
| 6 | Sample administrative performance data sheets | 1 Set per Candidate |
| 7 | Organizational administrative performance evaluation template | 1 per Candidate |
| 8 | Waste bin | 1 per Candidate |
| Items to be Evaluated | Marks Available | Marks Obtained | Comments |
|---|---|---|---|
| TASK 1: Data Collection and Verification | |||
| Prepared workstation with all required tools and materials (Award 2 marks for complete setup or 0 if incomplete) | 2 | ||
| Collected relevant administrative data sheets accurately (Award 3 marks for accurate and complete data collection or 0 if partial/incomplete) | 3 | ||
| Verified data for consistency and correctness (Award 3 marks for thorough verification or 0 if verification not done) | 3 | ||
| Organized data logically for easy reference (Award 2 marks for logical organization or 0 if disorganized) | 2 | ||
| Sub-Total | 10 | ||
| TASK 2: Data Entry and Report Preparation | |||
| Entered data accurately into spreadsheet software (Award 4 marks for error-free data entry or 0 if errors present) | 4 | ||
| Formatted spreadsheet for clarity (headings, columns, totals) (Award 3 marks for clear formatting or 0 if formatting poor) | 3 | ||
| Summarized key performance indicators in report (Award 3 marks for correct KPI summary or 0 if missing/incomplete) | 3 | ||
| Saved and backed up report appropriately (Award 2 marks for saving and backup or 0 if not done) | 2 | ||
| Sub-Total | 12 | ||
| TASK 3: Presentation and Evaluation | |||
| Presented organized data and report clearly to assessor (Award 3 marks for clear presentation or 0 if unclear) | 3 | ||
| Responded accurately to questions about data and findings (Award 3 marks for accurate responses or 0 if inaccurate) | 3 | ||
| Suggested improvements based on data evaluation (Award 2 marks for relevant suggestions or 0 if none) | 2 | ||
| Demonstrated good time management throughout the task (Award 2 marks for effective time management or 0 if poor) | 2 | ||
| Sub-Total | 10 | ||
| PRODUCT CHECKLIST | |||
| Completed spreadsheet report with correct data entry and formatting (Award 5 marks for fully correct report or 0 if incomplete/inaccurate) | 5 | ||
| Report includes all required administrative performance indicators (Award 5 marks for inclusion of all indicators or 0 if missing) | 5 | ||
| Report is well-organized, easy to read, and professionally presented (Award 5 marks for professional quality or 0 if poor) | 5 | ||
| Sub-Total | 15 | ||
| GRAND TOTAL | 47 | ||